Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown as (Added).

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Mr. Dave Gordon and Ms. Laura McDowell, Regional Municipality of York Environmental Services to address the Committee regarding the SM4RT Living Master Plan.

p. 10

 

2.

Presentation by the Director of Legislative Services – Voting Method Options & Summary of Public Input. (PowerPoint Presentation to be distributed at meeting)

 

Corporate Services - Joint Legislative Services & Information Technology Services Report 2013-43 dated November 29, 2013 regarding "Voting Method Options, 2014 Municipal Election".

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services - Joint Legislative Services & Information Technology Services Report 2013-43 dated November 29, 2013 regarding "Voting Method Options, 2014 Municipal Election" be received and the following recommendations be adopted:

 

i) THAT Council endorse Option 2, "Use of Internet Voting" as outlined in this report for use in the 2014 municipal election;

 

ii) AND THAT a by-law be brought forward for consideration by Council to authorize the use of alternative voting equipment and an alternative voting method in the 2014 municipal election in accordance with Section 42.1 (a) and (b) of the Municipal Elections Act, 1996;

 

iii) AND THAT the public be invited to comment on Joint Legislative Services & Information Technology Services Report 2013-43 in advance of the January 13, 2014 Committee of the Whole meeting and subsequent Council meeting where the report and authorizing by-law is considered.

p. 29

 

Deputations

 

3.

Ms. Caroline Grech, Government Relations Specialist, CAA to address the Committee regarding Distracted Driving.

p. 56

 

Consent Items

 

4.

Site Plan Review Committee Minutes of November 12, 2013.

 

The Site Plan Review Committee recommends:

 

a) THAT the Site Plan Review Committee Minutes of November 12, 2013 be received.

p. 57

 

5.

Item 1 of Site Plan Review Committee Minutes of November 12, 2013 - Application for Amendment to Site Plan Approval - 87 Mulock Drive.

 

The Site Plan Review Committee recommends:

 

a) THAT the application for Site Plan Approval to permit two additions on the north and west sides of the existing building having a total gross floor area of 576 square metres be approved in principle and referred to staff for processing subject to the following:

 

i) THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town staff;

 

ii) AND THAT Richard Wengle of Richard Wengle Architect Inc., 102 Avenue Road, Toronto, ON M5R 2H3 be notified of this decision;

 

iii) AND THAT Frank Serpa of Serpa Investments Corporation, 10414 Yonge Street, Richmond Hill, ON L3C 3C3 be notified of this decision.

p. 60

 

6.

Item 2 of Site Plan Review Committee Minutes of November 12, 2013 - Request for Exemption from Site Plan Approval - 380 Bayview Parkway.

 

The Site Plan Review Committee recommends:

 

i) THAT the request for an exemption from Site Plan Approval for the proposed Hydrogen Sulfide (H2S) Reduction System at the Newmarket Pumping Station located on the subject lands be granted;

 

 

ii) AND THAT Davy Chan, Project Coordinator of the Regional Municipality of York, 17250 Yonge Street, Newmarket, ON L3Y 6Z1 be notified of this decision.

p. 61

 

7.

Site Plan Review Committee Minutes of December 2, 2013.

 

The Site Plan Review Committee recommends:

 

a) THAT the Site Plan Review Committee Minutes of December 2, 2013 be received.

p. 62

 

8.

Item 1 of the Site Plan Review Committee Minutes of December 2, 2013 - Application for Site Plan Approval - 487 Queen Street - Brixton Commercial Realty Advisors Ltd.

 

The Site Plan Review Committee recommends:

 

a) THAT the application for Site Plan Approval to permit 16 stacked townhouse units together with a 21 space parking lot on the subject lands, be approved in principle and referred to staff for processing, subject to the following:

 

i) THAT the preliminary review comments provided to the applicant be addressed to the satisfaction of Town staff;

 

ii) AND THAT Brent Fleming of Brixton Commercial Realty Advisors Ltd., 10 Kingsborough Crescent, Toronto, ON M9R 2T9 be notified of this decision.

p. 65

 

9.

Item 2 of Site Plan Review Committee Minutes of December 2, 2013 - 497 Timothy Street - 1805619 Ontario Inc.

 

The Site Plan Review Committee recommends:

 

a) THAT the application for Site Plan Approval to permit a new restaurant having a gross floor area of 693.58 square metres on the subject lands, be approved in principle and referred to staff for processing, subject to the following:

 

i) THAT the preliminary review comments to the applicant be addressed to the satisfaction of Town staff;

 

ii) AND THAT the applicant work with the Building Division to add fenestration to the north (rear) and west (Cedar Street) elevations of the building;

 

iii) AND THAT Angela Sciberras of Macaulay Shiomi Howson Ltd., 471 Timothy Street, Newmarket, ON L3Y 1P9 be notified of this decision.

p. 65

 

10.

Special Central York Fire Services - Joint Council Committee Minutes of November 5, 2013.

 

The Central York Fire Services - Joint Council Committee recommends:

 

THAT the Special Central York Fire Services - Joint Council Committee Minutes of November 5, 2013 be received.

p. 67

 

11.

Central York Fire Services - Joint Council Committee Minutes of November 5, 2013.

 

The Central York Fire Services - Joint Council Committee recommend:

 

THAT the Central York Fire Services - Joint Council Committee Minutes of November 5, 2013 be received.

p. 69

 

12.

Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 5, 2013. (Circulated in separate envelope)   

 

Recommendation:

 

THAT the Central York Fire Services - Joint Council Committee (Closed Session) Minutes of November 5, 2013 be received.

 

 

13.

Newmarket Public Library Board Minutes of October 23, 2013.

 

The Newmarket Public Library Board recommends:

 

THAT the Newmarket Public Library Board Minutes of October 23, 2013 be received.

p. 73

 

14.

Newmarket Environmental Advisory Committee Minutes of September 4, October 2 and November 6, 2013.

 

The Newmarket Environmental Advisory Committee recommends:

 

THAT the Newmarket Environmental Advisory Committee Minutes of September 4, October 2 and November 6, 2013 be received.

p. 78

 

15.

Newmarket Downtown Development Subcommittee Minutes of November 29, 2013.

 

The Newmarket Downtown Development Subcommittee Minutes of November 29, 2013 be received.

p. 90

 

16.

Inclusivity Advisory Committee Minutes of November 27, 2013.

 

The Inclusivity Advisory Committee recommends:

 

THAT the Inclusivity Advisory Committee Minutes of November 27, 2013 be received.

p. 93

 

17.

Item 3 of the Inclusivity Advisory Committee Minutes of November 27, 2013 regarding Amended Terms of Reference.

 

The Inclusivity Advisory Committee recommends to Council:

 

THAT the revised Inclusivity Advisory Committee Terms of Reference as attached be considered as the Terms of Reference for the 2014-2018 Inclusivity Advisory Committee.

p. 96

 

18.

Corporate Services Report - Financial Services 2014-02 dated December 5, 2013 regarding the 2014 Interim Tax Billing and By-law.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-02 dated December 5, 2013 regarding the 2014 Interim Tax Billing be received and the following recommendations be adopted:

 

i) THAT Council enact a by-law for the levy and collection of the 2014 Interim Tax Levy. (Attached hereto as Appendix A)

p. 102

 

19.

(Withdrawn) Corporate Services Report - Financial Services 2014-03 dated December 16, 2013 regarding Investment Activities and Returns - 4th Quarter Report.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2014-03 dated December 16, 2013 regarding Investment Activities and Returns - 4th Quarter Report be received for information purposes.

 

(Report to be distributed with addendum agenda)

 

 

 

20.

(Revised) Development and Infrastructure Services Report - Engineering Services 2013-49 dated January 13, 2014 regarding the Checking Consultant Professional Consulting Services Contract Extension.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend: 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2013-49 dated January 13, 2014 regarding the Checking Consultant Professional Consulting Services Contract Extension be received and the following recommendations be adopted:

 

i) THAT Council approve the execution of the Professional Consulting Services Agreement with R.J. Burnside and Associates Limited for a period up to five (5) years (two years, with three one-year options) to provide checking consulting services at preferred client discounted rates adjusted annually in accordance with industry standards;

 

ii) AND THAT the Mayor and Town Clerk be authorized to execute the Professional services contract;

 

iii) AND THAT Mr. Dave Scomazzon, P.Eng. of R.J. Burnside and Associates Limited be notified of this action.

p. 107

 

Rev.

p.153

 

21.

Development and Infrastructure Services Report - Engineering Services 2013-58 dated October 20, 2013 regarding Main Street - Prohibiting the Use of skateboards, roller blades and bicycles on the sidewalk.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2013-58 dated October 20, 2013 regarding Main Street - Prohibiting the Use of skateboards, roller blades and bicycles on the sidewalk be received and the following recommendation be adopted:

 

i) THAT this report be forwarded to the Main Street District Business Improvement Area Board of Management for their consideration and recommendations.

p. 112

 

 

 

 

 

22.

Development and Infrastructure Services Report - Planning and Building Services - Planning Report 2014-02 dated January 13, 2014.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services - Planning and Building Services - Planning Report 2014-02 dated January 13, 2014 regarding the Review of Land Use Planning and Appeal System be received and the following recommendations be adopted:

 

i) THAT the planning recommendations and comments with respect to the Review of Land Use Planning and Appeal System as set out in Attachment 1 be endorsed;

 

ii) AND THAT staff be directed to provide the planning recommendations and comments contained in Attachment 1 to the Ministry of Municipal Affairs and Housing, with a copy to the Regional Municipality of York.

p. 116

 

23.

List of Outstanding Matters.

 

Recommendation:

 

THAT the list of Outstanding Matters be received.

p. 143

 

Action Items

 

24.

Corporate Services (Legal) Report 2013-14 dated December 12, 2013 regarding Update following the OMB Pre-Hearing with respect to Marianneville Developments Ltd. (Glenway)

 

The Commissioner of Corporate Services and the Director of Legal Services/Municipal Solicitor recommend:

 

a) THAT Corporate Services (Legal) Report 2013-14 dated December 12, 2013 regarding an Update following the OMB Pre-hearing on Tuesday, December 10, 2013 re:  Marianneville appeals to the OMB be received for information, and the following recommendation be adopted:

 

i) THAT Council provide direction to staff regarding the request by OMB Chair Chee-Hing at the pre-hearing of December 10, 2013 that the parties consider participating in mediation facilitated by the OMB prior to the first phase of the hearing scheduled to begin on March 17, 2014.

p. 148

 

Correspondence & Petitions

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

25.

Councillor Kerwin:

 

Whereas in September 2012 the provincial government cancelled the 70 year old Ontario Ranger Program (ORP), formerly known as the Ontario Junior Ranger Program;

 

AND WHEREAS when the government cancelled the Ontario Ranger Program it claimed the Stewardship Youth Ranger Program (SYP), an existing day program would deliver the same experience and would offer more jobs;

 

AND WHEREAS this day program does not offer the same quality of experience youth gained under the previous ORP in respect to knowledge of resource management and without the distractions of daily life;

 

AND WHEREAS since 2012, 278 Ontario Ranger jobs have been eliminated;

 

AND WHEREAS in previous years more than half of the Ontario Rangers were students from large urban centres.  By contrast this year, the current day program is just not accessible to those students in those urban centres;

 

AND WHEREAS when the government cancelled the ORP, many youths lost an opportunity for a once-in-a-lifetime experience because the ORP only required enrolment in an Ontario high school and acceptance into the program was based on a postal code lottery system;

 

AND WHEREAS cancellation of the 70 year old ORP does a disservice to public services in Ontario to those who have come to admire and respect the natural beauty of our province;

 

AND WHEREAS Conservation Authorities encourage students to learn about the importance of conserving our shared natural environment and what they can do to make a positive impact;

 

AND WHEREAS the provincial government committed $295 million dollars in the 2013 provincial budget for youth employment;

 

THEREFORE be it resolved that the Lake Simcoe Region Conservation Authority supports the Friends of the Ontario Ranger Program campaign to restore the Ontario Ranger Program in the 2014 provincial budget;

 

AND be it further resolved that the Lake Simcoe Region Conservation Authority shall send a letter to Premier Kathleen Wynne and the Minister of Natural Resources, David Orazietti, urging their government to restore the Ontario Ranger Program for future generations of young people;

 

AND be it finally resolved that the Lake Simcoe Region Conservation Authority forward this resolution for support to the other 35 Conservation Authorities.

p. 151

 

New Business

 

Closed Session

 

 

The Closed Session Agenda and Reports will be circulated under separate cover (Goldenrod).

 

 

(Proposed or pending acquisition or disposition of land by the municipality or local board). Joint Chief Administrative Officer and Commissioner of Development and Infrastructure Services Report (Closed Session) 2014-03 regarding a proposed acquisition of land.

 

 

 

(Litigation including matters before administrative tribunals affecting the municipality)  Joint Development and Infrastructure Services and Corporate Services Report 2014-01 dated January 6, 2014 regarding Glenway - Ontario Municipal Board.

 

 

 

(Advice that is subject to solicitor/client privilege including communications necessary for that purpose) Waste Collection Contract.

 

 

Public Hearing Matters

 

Addendum

 

1.

Corporate Services Report - Financial Services 2014-03 dated December 16, 2013 regarding Investment Activities and Returns - 4th Quarter Report listed as Item 19 - (Withdrawn)

 

 

2.

(Item 20 Replacement) Development and Infrastructure Services Report - Engineering Services 2013-49 dated January 13, 2014 regarding the Checking Consultant Professional Consulting Services Contract Extension.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend: 

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2013-49 dated January 13, 2014 regarding the Checking Consultant Professional Consulting Services Contract Extension be received and the following recommendations be adopted:

 

i) THAT Council approve the execution of the Professional Consulting Services Agreement with R.J. Burnside and Associates Limited for a period up to five (5) years (two years, with three one-year options) to provide checking consulting services at preferred client discounted rates adjusted annually in accordance with industry standards;

 

ii) AND THAT the Mayor and Town Clerk be authorized to execute the Professional services contract;

 

iii) AND THAT Mr. Dave Scomazzon, P.Eng. of R.J. Burnside and Associates Limited be notified of this action.

p. 153

 

3.

Site Plan Map - Site Plan Approval - 87 Mulock Drive (Related to Item 5)

p. 158

 

4.

Site Plan Map - Site Plan Approval - 380 Bayview Parkway (Related to Item 6)

p. 159

 

5.

Site Plan Map - Site Plan Approval - 487 Queen Street (Related to Item 8)

p. 160

 

6.

Site Plan Map - Site Plan Approval - 497 Timothy Street (Related to Item 9)

p. 161

 

7.

(Addendum 2) Memorandum dated January 10, 2014 regarding Voting Method Options, 2014 Municipal Election.

 

Telephone Survey

Online Survey

Happy or Not Happy Report

E-mail from Chair of Accessibility Advisory Committee

p. 162

 

8.

(Addendum 3) Development and Infrastructure Services Report - Public Works Services ES 2014-05 dated January 13, 2014 regarding Garbage and Recycling Service Level Update.

 

The Commissioner of Development and Infrastructure Services and the Director of Public Works Services recommend:

 

 

a) THAT Development and Infrastructure Services Report - Public Works Services - ES 2014-05 dated January 13, 2014 regarding Garbage and Recycling Service Level Update be received and the following recommendations be adopted:

 

i) THAT staff continue to work with the Contractor (GFL) and the other municipal partners in good faith to resolve all issues and improve the Level of Service for collectible waste and;

 

ii) THAT staff review any costs, losses and remedies of the municipality as a result of the issues encountered with the Contractor, and that staff be authorized to pursue any appropriate legal remedies provided for in the GFL Contract to recover these losses.

p. 179

 

Adjournment

 

 

 

 

 


Committee of the Whole