Additions & Corrections to the Agenda

 

 

Additional items to this Agenda are shown under the Addendum header.

 

Declarations of Pecuniary Interest

 

Presentations & Recognitions

 

1.

Ms. Natasha Dawood and Ms. Heather Colquhoun, Municipal Property Assessment Corporation to address the Committee with a PowerPoint presentation regarding 2016 Assessment Notices for Taxation Purposes - 2017 through 2020.

p. 1

 

2.

Ms. Mary-Frances Turner, President, York Region Rapid Transit to address the Committee with a PowerPoint presentation regarding the vivaNext Project Update - Davis Drive and Yonge Street.

p. 32

 

3.

Ms. Susan Hall, MES, Vice-President, LURA (Listen Understand Relate Advance) Consulting to address the Committee with a PowerPoint presentation regarding the Community Energy Plan.

p. 33

 

Deputations

 

Consent Items (Items # 4 to 28)

 

4.

Development and Infrastructure Services Report - Planning and Building Services 2016-20 dated May 4, 2016 regarding the Community Energy Plan.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-20 dated May 4, 2016 regarding the Community Energy Plan be received and the following recommendations be adopted:

 

i) THAT Council adopt the Community Energy Plan, dated May 13, 2016, prepared under the Municipal Energy Plan program through the Ministry of Energy, as summarized in this report and circulated previously to Council;

 

ii) AND THAT Council direct staff to research staffing options regarding the implementation of the Community Energy Plan.

p. 54

 

5.

Development and Infrastructure Services Report - Planning and Building Services 2016-19 dated April 22, 2016 regarding Proposed Zoning By-law Amendment Application D14-NP-16-02 - 596, 602, 606 and 610 Grace Street.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-19 dated April 22, 2016 regarding Proposed Zoning By-law Amendment Application D14-NP-16-02 be received and the following recommendations be adopted:

 

i) THAT the Application for a Zoning By-law Amendment submitted by Southlake Regional Health Centre for lands municipally known as 596, 602, 606 and 610 Grace Street be referred to a public meeting;

 

ii) AND THAT following the public meeting, the issues identified in this report, together with comments from the public, Committee and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required;

 

iii) AND THAT Ms. Angela Sciberras, MSH Planning, 471 Timothy Street, Newmarket, ON L3Y 1P9 be notified of this action.

p. 63

 

6.

Development and Infrastructure Services Report - Planning and Building Services 2016-22 dated May 30, 2016 regarding an Application for Official Plan Amendment and Zoning By-law Amendment - HOOPP Realty Inc. - 1166 and 1186 Nicholson Road.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-22 dated May 30, 2016 regarding an Application for Official Plan Amendment and Zoning By-law Amendment be received and the following recommendations be adopted:

 

i) THAT the Application for Official Plan Amendment and Zoning By-law Amendment as submitted by HOOPP Realty Inc. for lands municipally known as 1166 and 1186 Nicholson Road be referred to a public meeting;

 

ii) AND THAT following the public meeting, issues identified in this report, together with comments from the public, Committee and those received through the agency and departmental circulation of the application, be addressed by staff in a comprehensive report to the Committee of the Whole, if required.

p. 72

 

7.

Development and Infrastructure Services Report - Planning and Building Services 2016-17 dated May 30, 2016 regarding the 2016 Annual Servicing Allocation Review.

 

The Commissioner of Development and Infrastructure Services and the Director of Planning and Building Services recommend:

 

a) THAT Development and Infrastructure Services Report - Planning and Building Services 2016-17 dated May 30, 2016 regarding the 2016 Annual Servicing Allocation Review be received and the following recommendations be adopted:

 

i) THAT all previously distributed servicing capacity be re-instated;

 

ii) AND THAT upon 're-payment' of the first phase allocation (114 units/325 people) through the Inflow and Infiltration Program, additional servicing allocation be granted to Phase 2 of the Marianneville development in the amount of 166 detached units and 140 townhouse units (909 people);

 

iii) AND THAT staff report back as part of the six-month administrative review of servicing capacity with regard to the potential granting of allocation for 345-351 Davis Drive (40 stacked townhouse units/106 people) and 955/995 Mulock Drive (73 townhouse units/192 people);

 

iv) AND THAT the Town continue to hold the balance of its unassigned and uncommitted servicing capacity (1651 people total, with a minimum of 561 people to be directed to the Centres and Corridors) in a strategic reserve.

p. 75

 

8.

Community Services Report - Economic Development, Development and Infrastructure Services - Planning, Corporate Services - Finance, CAO - Corporate Communications Joint Report 2016-13 dated May 16, 2016 regarding Recommended Approaches to Advance Corridor Intensification.  

 

The Chief Administrative Officer, the Commissioners of Development and Infrastructure Services, Community Services and Corporate Services and the Economic Development Officer recommend:

 

 

 

a) THAT Community Services Report - Economic Development, Development and Infrastructure Services - Planning, Corporate Services - Finance, and CAO - Corporate Communications Joint Report 2016-13 dated May 16, 2016 regarding Recommended Approaches to Advance Corridor Intensification be received and the following recommendations be adopted:

 

i) THAT, while recognizing there may be associated short-term financial/budgetary impacts, Council endorse the principle of the selective use of financial and non-financial incentives on a case-by-case basis, subject to Council approval, in order to stimulate development and accelerate intensification on our corridors;

 

ii) AND THAT Council authorize an expenditure up to $75,000, funded from Economic Development reserves, to be used towards engaging consulting expertise through a Request for Proposal process for a Community Investment Brand and Targeted Marketing/Communications Strategy aimed at intensification.

p. 80

 

9.

Joint Office of the CAO and Commissions of Development and Infrastructure, Community and Corporate Services Report 2016-08 dated May 16, 2016 regarding Federal Infrastructure Funding.

 

The Chief Administrative Officer, the Commissioners of Development and Infrastructure Services, Community Services and Corporate Services recommend:

 

a) THAT Joint Office of the CAO, Commissions of Development and Infrastructure, Community, and Corporate Services Report 2016-08 dated May 16, 2016 regarding Federal Infrastructure Funding be received for information purposes and the following recommendations be adopted:

 

i) THAT Council direct Staff to proceed to apply for available grant funding for projects that align with Council’s 2014-2018 Strategic Priorities, Administrative Priorities and 2016/2017 Budget Priorities;

 

ii) AND THAT Staff provide Council with a prioritized list of infrastructure projects currently not funded through Development Charges, the Asset Replacement Fund or Other Reserve Funds for implementation between 2018 to 2025 that augment existing priorities, strategies and master plans or leverage grant funding for initiatives that achieve our Corporate Vision of “a Community Well Beyond the Ordinary”.

p. 89

 

10.

Development and Infrastructure Services Report - ES 2016-25 dated May 15, 2016 regarding 'Old Fire Hall and Other Downtown Parking Opportunities'.

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - ES 2016-25 dated May 15, 2016 regarding 'Old Fire Hall and Other Downtown Parking Opportunities' be received and the following recommendations be adopted:

 

i) THAT the Old Fire Hall not be demolished to produce nine (9) parking spaces at this time;

 

ii) AND THAT Council approve the construction of 33 additional new parking spaces at the Fairy Lake Parking Lot;

 

iii) AND THAT staff prepare a report outlining the heritage, planning and economic aspects of the Old Fire Hall within the next 120 days.

p. 94

 

11.

Development and Infrastructure Services Report - Engineering Services 2016-26 dated May 11, 2016 regarding Woodspring Avenue - Bonshaw Avenue to Town Limit Bicycle Lanes and On-Street Parking - Report # 2.

 

The Commissioner of Development and Infrastructure Services and the Director of Engineering Services recommend:

 

a) THAT Development and Infrastructure Services Report - Engineering Services 2016-26 dated May 11, 2016 regarding Woodspring Avenue - Bonshaw Avenue to Town Limit Bicycle Lanes and On-Street Parking - Report # 2 be received and the following recommendations be adopted:

 

i) THAT the existing parking restrictions and lane configurations on Woodspring Avenue from Bonshaw Avenue to the Town Limit remain as they are;

 

ii) AND THAT additional consideration in the future be given to community consultation for traffic, parking and bicycle lane issues.

p. 102

 

12.

Corporate Services Report - Legislative Services 2016-10 dated May 12, 2016 regarding Carnival - Magical Midways Inc. - 20 Davis Drive.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Report - Legislative Services 2016-10 dated May 12, 2016 regarding Carnival - Magical Midways Inc. for the location 20 Davis Drive be received and the application be approved subject to the following terms:

 

i) THAT the license be issued for a period of seven consecutive days from August 1 to August 7, 2016 to permit the setting up and dismantling of amusement devices;

 

ii) AND THAT the actual operation of the carnival not exceed five consecutive days within that permitted time period.

p. 113

 

13.

Joint Report - Legislative Services and Financial Services 2016-11 dated May 18, 2016 regarding Housekeeping Amendments - Elected Officials Expense Policy.

 

The Commissioner of Corporate Services, the Director of Legislative Services and the Director of Financial Services recommend:

 

a) THAT Joint Report - Legislative Services and Financial Services 2016-11 dated May 18, 2016 regarding Housekeeping Amendments - Elected Officials Expense Policy be received and the following recommendation be adopted:

 

i) THAT Council adopt the proposed amended 'Elected Officials Expense Policy' (attached as Appendix A).

p. 115

 

14.

Corporate Services Commission Report - Legislative Services 2016-12 dated May 16, 2016 regarding the 'Housekeeping Amendments: Sign By-law and Outdoor Serving Area'.

 

The Commissioner of Corporate Services and the Director of Legislative Services recommend:

 

a) THAT Corporate Services Commission Report - Legislative Services 2016-12 dated May 16, 2016 regarding the 'Housekeeping Amendments: Sign By-law and Outdoor Serving Area' be received and the following recommendations be adopted:

 

i) THAT Council adopt the recommended housekeeping amendments to the Sign By-law (2014-11), identified in red text and attached as Appendix 'A' and Outdoor Serving Area By-law (2002-151) Schedule 16; identified in red text and attached as Appendix 'B';

 

ii) AND THAT consolidated by-laws to regulate signs and outdoor serving areas be brought forward to Council, as amended.

p. 124

 

15.

Corporate Services Report - Financial Services 2016-16 dated May 19, 2016 regarding Property Tax Rates and By-law for 2016.

 

The Commissioner of Corporate Services and the Director of Financial Services recommend:

 

a) THAT Corporate Services Report - Financial Services 2016-16 dated May 19, 2016 regarding the Property Tax Rates and By-law for 2016 be received and the following recommendations be adopted:

 

i) THAT the property tax rates for 2016, as applied to the assessment roll returned for taxation 2016, be set for Town purpose, as follows:

 

Property Class                                                                            Tax Rate

 

Residential                                                                                    0.384908%

Multi-Residential                                                                           0.384908%

Commercial                                                                                  0.430019%

Industrial                                                                                      0.505153%

Pipeline                                                                                        0.353730%

Farm                                                                                            0.096227%

 

ii) AND THAT the applicable tax rate by-law, attached as Appendix 'A' be forwarded to Council for approval.

p. 176

 

16.

Newmarket Environmental Advisory Committee Minutes of April 6, 2016.

 

Recommendations:

 

a) THAT the Newmarket Environmental Advisory Committee Minutes of April 6, 2016 be received.

p. 185

 

17.

Appointment Committee Minutes of May 16, 2016.

 

The Appointment Committee recommends:

 

a) THAT the Appointment Committee Minutes of May 16, 2016 be received.

p. 189

 

18.

Item New Business b) of the Appointment Committee Minutes of May 16, 2016.

 

The Appointment Committee recommends to Council:

 

a) THAT the New Business Item b) of the draft Heritage Newmarket Advisory Committee Minutes of May 3, 2016 with respect to a vacancy on the Committee be received;

 

 

b) AND THAT Council waive Section 4 ii) of the Committee Public Appointment Policy to excuse with reason Ms. Soni Felix Raj from her duties on the Heritage Newmarket Advisory Committee for the period of July through September, 2016;

 

c) AND THAT staff be directed to review the Heritage Newmarket Advisory Committee Workplan in order to prioritize tasks and canvas for additional volunteers to assist with executing the workplan tasks.

p. 192

 

19.

Appointment Committee (Closed Session) Minutes of May 16, 2016.

 

Recommendations:

 

a) THAT the Appointment Committee (Closed Session) Minutes of May 16, 2016 be received;

 

i) AND THAT the individuals identified in the Appointment Committee (Closed Session) Minutes recommended for appointment to the following boards/committees be considered at the June 7, 2016 Council meeting in Open Session;

 

Accessibility Advisory Committee, Newmarket Environmental Advisory Committee

 

ii) AND THAT the applicants be notified prior to the June 7, 2016 Council meeting.

 

 

20.

Newmarket Public Library Board Minutes of March 16, 2016.

 

Recommendation:

 

a) THAT the Newmarket Public Library Board Minutes of March 16, 2016 be received.

p. 193

 

21.

Newmarket Downtown Development Committee Minutes of February 26, 2016.

 

Recommendation:

 

a) THAT the Newmarket Downtown Development Committee Minutes of February 26, 2016 be received.

p. 198

 

22.

Main Street District Business Improvement Area Board of Management Minutes of April 19, 2016.

 

 

The Main Street District Business Improvement Area Board of Management recommends:

 

a) THAT the Main Street District Business Improvement Area Board of Management Minutes of April 19, 2016 be received.

p. 203

 

23.

Excerpt from Minutes - Main Street District Business Improvement Area Board of Management - April 19, 2016 - New Business e)

 

The Operational Leadership Team recommends:

 

a) THAT the following be referred to staff:

 

The Main Street District Business Improvement Area Board of Management recommends to Council:

 

a) THAT the Main Street District Business Improvement Area Board of Management requests that the Town of Newmarket staff plan and create a parking strategy for the west side of Main Street in the vicinity of the Old Town Hall and Market Square for a successful operation of the Old Town Hall.

p. 209

 

24.

Central York Fire Services - Joint Council Committee Minutes of April 5, 2016.

 

The Central York Fire Services - Joint Council Committee recommend:

 

a) THAT the Central York Fire Services - Joint Council Committee Minutes of April 5, 2016 be received.

p. 210

 

25.

Correspondence dated April 29, 2016 from Ms. Kathy Somers, Group Leader for Canada TNA (CaTNA) requesting proclamation of October 7, 2016 as 'International Trigeminal Neuralgia Awareness Day'.

 

Recommendations:

 

a) THAT the correspondence from Ms. Kathy Somers, Group Leader for Canada TNA (CaTNA) be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 7, 2016 as 'International Trigeminal Neuralgia Awareness Day';

 

ii) AND THAT the Riverwalk Commons be lit in teal (if feasible) on October 7, 2016;

 

 

iii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 215

 

26.

Correspondence dated April 29, 2016 from Mr. Kirk Kelly, Newmarket Minor Hockey Association requesting that October 3, 2016 be proclaimed 'Minor Hockey Day' in the Town of Newmarket.

 

Recommendations:

 

a) THAT the correspondence from Mr. Kirk Kelly, Newmarket Minor Hockey Association be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim October 3, 2016 as 'Minor Hockey Day';

 

ii) AND THAT the proclamation be advertised on the Town Page advertisement and on the Town's website www.newmarket.ca

p. 216

 

27.

Correspondence dated May 16, 2016 from Ms. Debbie White, Founding Board Member - World Oceans Day requesting proclamation of June 8, 2016 as 'World Oceans Day'.

 

Recommendations:

 

a) THAT the correspondence from Ms. Debbie White be received and the following recommendations be adopted:

 

i) THAT the Town of Newmarket proclaim June 8, 2016 as 'World Oceans Day';

 

ii) AND THAT the proclamation be advertised in the Town Page advertisement and on the Town's website www.newmarket.ca

p. 217

 

28.

List of Outstanding Matters.

 

Recommendation:

 

a) THAT the list of Outstanding Matters be received.

p. 219

 

Action Items

 

29.

Township of Wellington Resolution received May 18, 2016 regarding Door-to-Door Sales for Electricity and Natural Gas Contracts. (Councillor Broome-Plumley requested this item be placed on the agenda)

 

Recommendation:

 

For the consideration of Committee.

p. 225

 

Reports by Regional Representatives

 

Notices of Motion

 

Motions

 

30.

Councillor Twinney:  

 

For staff to bring back licensing and guidelines for driver school test vehicles operated by privately held driving schools, specifically indicating restricted areas of streets and adjoining streets that are already in use by the MTO for driving examinations.  And for staff to use Schedule 6 of the Town of Aurora' By-law 5630-14 as a guideline to develop these new restrictions and licences.

p. 226

 

New Business

 

Public Hearing Matters – 7:00 p.m.

 

31.

Development and Infrastructure Services Report - Planning and Building Services Report 2016-10 dated March 10, 2016 and related Council Extract, Public Meeting Notice regarding Application for Official Plan Amendment and Zoning By-law Amendment - 16333 Leslie Street.

p. 227

 

Closed Session (if required)

 

32.

Personal matters about identifiable individuals per Section 239 (2) (b) of the Municipal Act, 2001 -   Appointment Committee (Closed Session) Minutes of May 16, 2016 recommending Appointment of representatives to the Main Street District Business Improvement Area Board of Management, Appointments to the Accessibility Advisory Committee and Newmarket Environmental Advisory Committee (if required)

 

 

Addendum (Additions and Corrections)

 

2a.

Mr. Paul May, Chief Engineer, York Region Rapid Transit, on behalf of Ms. M. Turner to address the Committee with a PowerPoint Presentation regarding the vivaNext Project Update - Davis Drive and Yonge Street. (Related to Item 2)

p. 240

 

 

5a.

Withdrawal of Item 5 being Development and Infrastructure Services Report - Planning and Building Services 2016-19 dated April 22, 2016 regarding Proposed Zoning By-law Amendment Application - 596, 602, 606 and 610 Grace Street.  (E-mail correspondence dated May 26, 2016 from Mr. Peter Green, Director, Capital Development - Southlake Regional Health Centre)

p. 259

 

8a.

PowerPoint Presentation by the Economic Development Officer with respect to Community Services Report - Economic Development, Development and Infrastructure Services - Planning, Corporate Services - Finance, CAO - Corporate Communications Joint Report 2016-13 dated May 16, 2016 regarding Recommended Approaches to Advance Corridor Intensification. (Related to Item 8)

p. 260

 

11a.

Deputation by Ms. Lisa Marie Pena-Sabanal regarding Development and Infrastructure Services Report - Engineering Services 2016-26 dated May 11, 2016 regarding Woodspring Avenue - Bonshaw Avenue to Town Limit Bicycle Lanes and On-Street Parking - Report # 2. (Related to Item 11)

p. 268

 

15a.

Schedule 'A' of Corporate Services Report - Financial Services 2016-16 dated May 19, 2016 regarding Property Tax Rates and By-law for 2016.  (Related to Item 15)

p. 271

 

33.

Community Services - Recreation and Culture Information Report 2016-19 dated May 25, 2016 regarding Potential Replacement of Hollingsworth Arena Update.

 

The Commissioner of Community Services and the Director of Recreation and Culture recommend:

 

a) THAT Community Services - Recreation and Culture Information Report 2016-19 dated May 25, 2016 regarding the Potential Replacement of Hollingsworth Arena Update be received for information purposes.

p. 272

 

Adjournment

 

 

 

 

 


Committee of the Whole